Five process groups and their outputs.

Why do organization need to tailor project management concepts, such as those found in th PMBOK Guide, to create their own methodology ?

Depend on your organization’s particular needs, you should create your own methodology, the PMBOK Guide is just a standard,different organizations have different ways of doing things. In the PMBOK Guide there are five process groups:  initiating, planning, executing, monitoring and controlling, closing. Base on this basic,many organizations develop others methodology. For example : PRINCE2 with eight process groups step by step  as follows  : starting up a project,planning,initiating a project,directing a project,controlling a stage, managing product delivery,managing stage boundaries,closing a project. Some others methodology are Agile methodologies, Rational Unified Process framework, Six Sigma methodologies …

What are some key outputs of each process group ?

It is better to have a moderate or even small amount of success on an important project than huge success on one that unimportant(Schwalbe).

You already know there are 5 process groups. So what are they produce to be a successful process ?

After the pre-initiation tasks, you should start the initiating process groups. There are two processes in this first group : Develop project charter and Identify stakeholders.  Their outputs are project charter, stakeholder register and stakeholder management strategy.

Stakeholders Register : Identify key stakeholders.

Name	Position	Internal/External	Project Role	Contact
Joe	CEO	Internal	Sponsor	abc@gmail.com
Bin	CIO	Internal	Project Manager	abc@gmail.com
Ho	IT staff	Internal	Team member	abc@gmail.com
Kevin	Business Analysist	External	Consultant	abc@gmail.com

Stakeholder management strategy : a way to gain more help from stakeholders, do not public it.

Name	Level of Interest	Level of Influence	Potential Management Strategy
Joe	High	High	Have a lot of face to face meetings. Focus on finalcial benefits of the project.
Kevin	Low	High	He may be bored. Let him know how the project will help him.

Project Charter Example from SAIC (http://www.saic-frederick.com/)

The project chapter should include : Project Title, Project Duration Time, Budget Information, Project Manager Information (who), Project Objectives and Success Criteria (What you need to obtain), Approach to success,Risk Foresee, Signatures of key stakeholders and their comments. It should be short,clear and reviewed by your team members.

Here are the links in this blog to read about other process groups outputs:

Planning process groups outputs.

Executing process groups outputs.

Monitor and Controlling process groups outputs.

Closing process groups outputs.